Faculty of Medicine Support Services and Facilities Contacts

TAKE PRIDE IN YOUR FACILITIES - CARE FOR YOUR WORK PLACE
Foothills Campus Support Services Contacts

Campus Security (403) 220-5333 campus.security@ucalgary.ca Website

Caretaking Custodial Services (403) 220-7555 Website

Facilities Maintenance Repairs and Maintenance (403) 220-7555 Archibus Request

Distribution Services Disposals, E-Cycle Program (403) 210-5499 baileyr@ucalgary.ca Website

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A wide range of assistance is available to Faculty of Medicine academic and support staff in the areas of personnel management, facilities and financial services.

Faculty of Medicine Intranet Documents, forms, links, announcements, event listings, etc. for staff and faculty

Med Domain Account Contact: HiiTeC

• Visit the Intranet 

The Faculty of Medicine Intranet site houses documents, forms, policy information, useful links and frequently asked questions relating to human resources, financial services, instructional resources and information technology. The intranet also features an up-to-date contacts directory for the Faculty of Medicine. A Med Domain account is required to access the intranet.

Faculty of Medicine Facilities Coordinator Key inventory control, tele-communications coordination, furnishing/facilities, Health Science Fitness Facility

Contact: Justin Huseby or (403) 220-4194

• When requesting door plates, please indicate the name requested, room number and name of the principal investigator.
• Requests for room keys must come from the authorizing supervisor with the room number. All keys will be issued and signed for on Tuesdays only. There is no deposit for keys issued, but there is a charge of $5.00 per key to replace lost keys. If you find your key you may return it for a refund. If you require entry into your office or lab after hours please contact the Security Desk, ground level, North door.
• Health Science Weight Room (HS B821): $40.00 per year; membership is valid from June 1 to May 31. The cost is not pro-rated through the year.

Distribution Services, Supply Chain Management Core activities include shipping and receiving, postal services, materials disposal, outbound courier and central stores

Location: B808, Health Sciences Building | Hours of Operation: 8 am to 4:30 pm
Contact: Ron Bailey or (403) 210-5499

Equipment Disposal

In order to have equipment picked up and disposed of, a Disposal Request Form must be completed and attached to your request. Once requests are authorized, they are printed off by Distribution Services. (Additional information can be found on the Disposal Request form.)

To fill out the Disposal Request Form:

• Login to the My UofC Portal
• Click Enterprise Systems
• Click Supply Chain Management
• Click Supply Chain Management Service Request Forms

An Equipment Clearance Form is required when disposing of lab equipment. This form may be obtained from Distribution Services. Once documentation is received, disposals will be picked up by Distribution Services within three working days.

E-Cycle Program for Unwanted Computer Equipment

PLEASE DO NOT LEAVE UNWANTED EQUIPMENT IN THE CORRIDORS
Unwanted or broken computer equipment (computers, monitors, printers and peripherals) will now be recyled by Distribution Services. Submitting a disposal request form will no longer be required. Faculty and staff can bring this equipment to Distribution Services or arrange for pick up.

All computer equipment received will be sent out and shredded, so removing the hard drives prior to disposal will no longer be required. However, if your computer equipment has been in a research lab, you may be required to clean the items prior to drop off and fill out an Equipment Clearance Form. This form may be obtained from Distribution Services.

In addition, Distribution Services also recycles used toner cartridge and batteries. All used toner cartridges can be dropped off in the recycle cage located outside Distribution Services. Used/dead batteries may be dropped off at the front counter in Distribution Services.

Freight Delivery and Mail Service

Distribution Services receives all inbound freight for the Faculty of Medicine. This central facility processes, sorts and delivers inbound freight and courier packages daily.

Mail for the Faculty of Medicine is received daily. Mail is sorted between 8 and 10:30 am. Outbound mail for delivery to Calgary hospitals must be in the mailroom prior to 10 am. All other outbound mail must be dropped off prior to 11 am to ensure it is processed same day at Postal Services, Main Campus.

Outbound Courier Service

Outgoing shipments are to be dropped off on the designated table, located in the mailroom. The scheduled daily pick up of outgoing shipments are provided by the following companies:

• FedEx – 4:30 pm
• Purolator – 2 pm
• DHL – 2 pm
• For inter-city shipments call West Direct: (403) 264-6666

Supplies

The following supplies may be obtained from Distribution Services daily from 1 to 3:30 pm.

• Gas cylinders (nitrogen, carbon dioxide, carbogen, medical oxygen and air)
• Ethanol, (100%, 95% and absolute)
• Liquid nitrogen (A valid operating/research account must be provided prior to liquid nitrogen containers being filled)
• Copy paper, (letter/legal)
• Batteries ( A/AA/C/D/9V)
• Bio hazard buckets
• Cleaning supplies

There is a charge for these supplies, please advise Distribution Services of your operating/research account when picking up.

Email Mailman Lists

There are several email mailman lists used within the Faculty of Medicine. Both Human Resources and Academic Appointments will typically subscribe new academic and support staff to the appropriate lists as required.
Human Resources Contact: Charlene Wrona
Academic Appointments Contact: Kristy Potter

Main Campus Parking Passes Short term parking permits for faculty and staff meetings/courses/etc. on main campus

Location: Information Desk, Health Sciences Building | Hours of Operation: 8:30 am to 4:30 pm

• Passes are signed out (time, name, phone #, pass #, reason for needing pass), and signed in when returned.
• Passes should be signed out under the name of the person who will be using the pass, not the person picking up the pass.
• No one will be permitted to pick up multiple passes and the passes cannot be passed off to others.
• Passes will not be held for anyone and must only be kept out for a half day. This means if you sign a pass out for the morning it must be returned by 1 pm, if you sign out a pass for the afternoon it must be returned by 8:30 am the next morning.
• Passes can be signed out no sooner than 11:30 am for afternoon meetings and 4 pm for evening or next morning meetings.
• These passes are for use at specific lots which are highlighted in the orange page on the first page of the sign-out book.
• If you fail to comply with the guidelines in place three times, you will lose your parking pass privileges.
• NOTE Exceptions may be made to utilize the computer passes for full days as opposed to the half days as referenced throughout the guidelines.